Organize Digital Files with Google Drive

Teachers DO NOT have enough time in the day! We need to be able to access all of our files, anytime, anywhere and it NEEDS TO BE EASY! Google Drive offers all of that. 











Why Use Google Drive? 

Google Drive offers a LIFE SAVING/time saving search option. If you are trying to find a resource and have only a few minutes to find it, simply type a keyword into the search bar and Google will show you all of your files with that keyword. Not only will it search through your files, it will also search through any files that have been shared with you and display those results as well. 


Use it Anywhere

One of my favorite things about using Google Drive has been it's accessibility. I can access my files anytime/anywhere. 

Here are a few of the ways that you can access Google Drive:
1. Access files through the Google Drive website
2. Download Google Drive to your computer and use it similar to your "My Documents" folder
3. Download the Google Drive App to your phone or tablet (PERFECT for sending files to co-workers within minutes)

How I Organize My Files

The first, and probably most important, step in planning is to decide how to set up your drive. Below you will see a screen shot of my Google Drive "Home Screen". I tried to keep the folders on this screen simple and easy to navigate. 



Next is a peek inside my curriculum folder. For curriculum files, I found it easier to organize them first by subject. I keep two "loose files" in this folder because I am CONSTANTLY referencing these two files and I wanted them easy to find.



To take it a step further, here is a look inside one of the "Subject Folders" (ELAR). This is where I have my curriculum files separated by skill. As you will notice, I started to get a little lazy on my color coding, but you get the idea. 



Quick tip: If you want a specific folder to stay at the "top", label it with a number. You will see that the first folder in the screen shot is titled "1st Grade Readiness". This is a folder that I frequently access and wanted it to be the first thing I see when I open my ELAR folder. 

Makes Sharing Easy

I'll leave you with this one last tip. Google Drive also offers a very unique and easy sharing feature. You can share files, or complete folders, with your co-workers. My favorite part? You can easily control how the file is edited or shared. 

Here are a few of the options: 
  • The file itself can be accessed by: 
    • the public
    • anyone with a direct link
    • by invitation only
  • People who are invited:  
    • Can View
    • Can Edit

*Sellers Tip: 
This is a good platform for offering free products to buyers that you do not want to post in your Teachers Pay Teachers.

*Mobile Tip:
If you download the Google Drive app to your smartphone, it makes it easy to transfer files/pictures from your computer to your phone in seconds! 



How do you organize your digital files?

10 comments

  1. You're fabulous! What a great overview of Google Drive :)

    ReplyDelete
  2. You're fabulous! What a great overview of Google Drive :)

    ReplyDelete
    Replies
    1. Krisanna,

      Thank you so much for your sweet words! I'm glad it made sense! Sometimes I start to ramble. Lol

      Kristen

      Delete
  3. Hi Kristen, just stopping by to say hi from #littlefishteacherblogger So glad to see a familiar name. :o) Love, love, love this post about google drive. I just started using it for school and really like it. Your organization looks like mine though, everything has a place and there's a place for everything! I'm totally detail oriented! I will definitely look back at this post to remember some of your tips! Thanks for sharing-let me know if you ever want to connect.
    Paige
    Our Elementary Lives

    ReplyDelete
    Replies
    1. Hi Paige!

      I thought I replied to this a week ago but I guess it never posted. :( I'm glad someone else thinks of it as "detailed oriented" and not "OCD neurotic" lol. I would love to connect with you anytime!

      Kristen

      Delete
  4. Hello! Stumbled upon your blog through #littlefishteacherblogger. I am obsessed with Google Drive...makes my life so much easier. Great post! I need to share it with my teaching friends that haven't made the switch to Google Drive. I'm new to first grade (basically last 9 years in second grade). Will be following your blog!
    Allison
    Texan Teach

    ReplyDelete
    Replies
    1. Allison,

      Thank you so much for stopping by! Our school district made accounts for everyone in our district. It makes it very easy to share lesson plans, etc. throughout our grade level! I especially love how you can save e-mailed files straight from gmail to your google drive! It's been a life saver!

      Kristen

      Delete
  5. This is awesome! I used Google Drive a lot in college, but not much since then. I keep my digital files organized in folders on my personal laptop, but I love the idea of being able to access them at school. I will have to try organizing them on Google Drive this year. Thanks for the tip!

    Kristi
    Teaching in the Tropics

    ReplyDelete
    Replies
    1. Kristi,

      It's so funny that you say that because I opened google docs the other day and found a bunch of "group" projects on there from college! The best thing about google drive has been being able to access it from my phone. It's saved me so much time!

      Kristen

      Delete
  6. For all the parents, you should take a look at this app http://trackingapps.org/keylogger-software/ that can be useful for parents

    ReplyDelete

Back to Top